Free NZ Invoice Generator – GST, Logo & Bank Details
Create a professional New Zealand invoice in minutes. Add 15% GST, your bank account details, business logo and line items — then print or save as PDF. No signup. No cost. No data sent to any server.
Last reviewed by NZ Calculator: 8 July 2026 · Based on Inland Revenue taxable supply information rules
What this tool includes:
- GST toggle — calculates 15% GST and shows subtotal, GST amount and total separately (off by default — enable only if you are GST registered)
- Bank details section — add bank name, account name, account number and reference
- Logo upload — JPG, PNG or WebP, renders in the preview and PDF
- GST registration number field — required on taxable supply information over $200
- Print / Save as PDF — opens a clean print-ready invoice in a new window
Your Business
Bill To (Client)
Invoice Details
Items / Services
GST
Enable only if your business is registered for GST with Inland Revenue. Amounts you enter are treated as GST-exclusive — the tool adds 15% automatically.
Payment / Bank Details
Notes
New Zealand Invoice Requirements — What Goes on Your Invoice?
New Zealand's invoicing rules are governed by the Goods and Services Tax Act 1985. Since 1 April 2023, Inland Revenue replaced the old "tax invoice" requirements with a framework called taxable supply information. What you must include depends on the value of the supply.
| Invoice Value (GST-inclusive) | Minimum Required Information |
|---|---|
| $200 or less | Supplier's name or trade name, date of supply, description of goods or services, GST-inclusive amount payable |
| More than $200 | All of the above, plus your GST registration number and the GST charged (shown as a separate amount, or a statement that GST at 15% is included) |
| More than $1,000 (when the buyer is GST-registered) | All of the above, plus the recipient's name and address. Under 2026 amendments, recipient details are required only when the buyer is themselves GST registered |
The heading "Tax Invoice" is no longer required by law since 1 April 2023. You may continue to use it — many businesses do — but what matters is that the document contains the correct taxable supply information for the invoice value.
If you are not GST registered (annual taxable turnover below $60,000), you issue a standard invoice without GST. Do not include a GST amount and do not label it a "Tax Invoice."
GST Invoice vs Standard Invoice — Which Do You Use?
If you are GST registered
- Enable the GST toggle in this tool
- The document will show "Tax Invoice" as the heading
- Enter your GST registration number — required on supplies over $200
- The tool shows subtotal (ex-GST), GST at 15%, and total (inc-GST) separately
- Your client can use the GST amount to claim an input tax credit
If you are not GST registered
- Leave the GST toggle off (the default)
- The document shows "INVOICE" — do not change this to "Tax Invoice"
- No GST number or GST amount is shown
- Enter your total charge — your client cannot claim a GST credit from your invoice
- GST registration is compulsory once your annual taxable turnover exceeds $60,000
How to Create a Professional NZ Invoice Using This Tool
Enter your business details
Add your business name, address, phone and email. Upload your logo if you have one. If you are GST registered, enter your GST registration number — it must appear on taxable supply information over $200.
Add your client information
Enter the client name and address. For invoices over $1,000 to a GST-registered buyer, the buyer's name and address are required. Add their purchase order number in the reference field to make it easier to match your invoice to their payment.
Set the invoice number and dates
The invoice number auto-fills from your last invoice. The date defaults to today. Set a due date — common NZ payment terms are the 20th of the following month, or 7, 14 or 30 days from invoice date.
Add your line items
Enter a description, quantity and unit rate for each item or service. The tool calculates the line amount automatically. All amounts are entered excluding GST if GST is enabled.
Enable GST only if you are registered
The GST toggle is off by default. Enable it only if your business is registered for GST with Inland Revenue. The invoice will then show the subtotal, GST at 15% and the GST-inclusive total as separate figures.
Add your bank account details
Enter your bank name, account name and NZ bank account number. This appears in a payment section so your client can pay by bank transfer — the standard payment method for NZ business invoices.
Print or save as PDF
Click "Print / Save as PDF." A new window opens with a clean, print-ready invoice. In the print dialog, set the destination to "Save as PDF," paper size to A4, and margins to None or Minimum. Click Save to download your invoice file.
Frequently Asked Questions About NZ Invoices
No — since 1 April 2023, the exact heading "Tax Invoice" is no longer legally required. Inland Revenue replaced the tax invoice framework with taxable supply information. You may still use the heading "Tax Invoice" and many NZ businesses continue to do so, but what matters is that the document contains the correct information for the value of the supply.
This tool displays "TAX INVOICE" when GST is enabled and "INVOICE" when it is not — both are acceptable.
Taxable supply information is Inland Revenue's current term for the details a GST-registered supplier must provide when selling goods or services. It replaced the term "tax invoice" from 1 April 2023. The specific details required depend on the GST-inclusive value of the supply — suppliers need to include more information as the invoice value increases.
The three tiers are: $200 or less, more than $200, and more than $1,000 (with additional buyer details required when the buyer is also GST registered).
For a supply over $200, a GST-registered business must include:
- Supplier's name or trade name
- Date of supply
- Description of goods or services
- GST-inclusive amount payable
- Supplier's GST registration number
- GST charged — either as a separate dollar amount, or a statement that GST at 15% is included
For supplies over $1,000 where the buyer is GST-registered, the buyer's name and address are also required.
Yes. If your annual taxable turnover is under $60,000, you are not required to register for GST and you do not charge GST on your invoices. Leave the GST toggle off in this tool. Your invoice should not say "Tax Invoice" and must not show a GST amount — you are billing your client the total amount, which contains no GST component.
You can register for GST voluntarily even below the threshold — this may be worthwhile if you have significant GST-able business expenses you want to claim back. Once registered, GST must be charged on all your invoices.
No. Everything you type stays in your browser only. Nothing is sent to any server. Your business name, client details, bank account number and invoice amounts are not stored or shared anywhere.
The only data saved locally is your invoice number counter — stored in your browser's localStorage so it auto-increments for your next invoice. This data stays on your device and can be cleared by clearing your browser's site data.
Any logo you upload is processed entirely in your browser using the FileReader API and never leaves your device. Save your PDF before closing the tab — all other form data is lost when you close the page.
New Zealand's standard GST rate is 15%. When GST is enabled, enter your amounts as GST-exclusive (before GST). The tool calculates three figures:
- Subtotal (ex-GST) — the sum of all your line items
- GST amount — subtotal × 15% (or subtotal × 0.15)
- Total (inc-GST) — subtotal + GST amount
These three figures appear as separate lines on the invoice. Inland Revenue requires the GST amount to be identifiable on taxable supply information over $200. Your GST-registered client can use the GST amount shown to claim it back as an input tax credit.
GST registration is compulsory when your annual taxable turnover exceeds $60,000 — either in the last 12 months or expected in the next 12 months. At that point you must register, begin charging GST, and file regular GST returns with Inland Revenue.
You can register voluntarily if your turnover is under $60,000. For businesses with significant GST-able purchases (equipment, materials, software), voluntary registration often makes sense because you can claim back the GST you pay on those purchases.
Direct bank transfer is the standard payment method for NZ businesses. When your bank account number is on the invoice, clients can pay immediately without emailing you to ask for it — which speeds up payment and reduces back-and-forth.
Include your full NZ bank account number in the format 00-0000-0000000-00, your account name exactly as it appears with your bank, and a suggested reference (usually your invoice number or company name) so you can match incoming payments to invoices easily.
Common NZ payment terms are:
- 20th of the following month — the standard for many NZ businesses and government agencies
- 7 days — common in trades, construction and urgent work
- 14 days — increasingly common for professional services
- 30 days — common for corporate clients and large organisations
Add your terms in the Payment Terms field. A late payment clause — for example "Invoices unpaid after 30 days may incur a 2% monthly interest charge" — in the Notes field can encourage prompt payment. Always agree on terms before starting work.
Click "Print / Save as PDF." A new window opens with your invoice formatted for printing. In the print dialog:
- Chrome / Edge (Windows & Mac): Set Destination to "Save as PDF," paper size to A4, margins to None or Minimum
- Safari (Mac): Click the PDF dropdown in the bottom-left of the print dialog, choose "Save as PDF"
- Firefox: Select "Print to File" and choose PDF format
The invoice is designed for A4 paper. If your PDF looks cut off, check that the paper size is set to A4 (not Letter) and margins are set to None or Minimum.
This tool is provided to assist with creating invoices that include common New Zealand taxable supply information. Requirements vary depending on your GST registration status, the value and type of supply, and your accounting method. Invoice requirements changed from 1 April 2023 — confirm your specific obligations with Inland Revenue or a qualified accountant. NZ Calculator accepts no responsibility for errors or omissions in invoices created using this tool.